EVENT SERVICES & PRICING

Consulting Services $60/hr (2 hour minimum)

Two hours of consulting could help you avoid making a mistake that could cost you hundreds or maybe thousands of dollars. This option is great for people who have an idea for an event or started planning one. We will help you consider all options, identify any conflicts or foreseeable challenges, refer vendors or suppliers, or even provide training for you and your team. We can consult on these topics:

Event Strategy & Program Development
Conference Content Development
Keynote Speaker Placement & Speaker Liaison
Conference Branding & Marketing
Meeting Website & Registration Management
Event Budget Planning & Tracking
Travel Planning & Management
Location Scouting & Venue Selection
Vendor Selection & Vendor Management
Logistics & On-site Management
Attendee Experience Design
Custom Prop Design and Production

custom prop design & production - inquire for quote

Turn your idea into a reality by hiring us to design and build props for your event or production. We can help you create props that will make your event or production memorable and fun for your audience. When considering building props, you want to work with professionals that consider its purpose, durability, safety, ease of setting up and breaking down, transportation, and storage. No project is too big or complex for us to handle as we work with some of the top fabricators in the country.

2D and 3D props or combination of both
Stage build outs for theater, school plays, parades, bands, and performances
Enlarged replicas of your products for launch parties or trade shows
Themed productions such as Alice In Wonderland, Candyland, Halloween, Christmas, Casino Nights, etc…
Single use or built to last
Props for social media or film projects

Green Backdrop

Green backdrop with floating custom Karma logo

Dion Specs Logo

16in Letters stack on one another for Dion Specs sunglasses

Karma International Logo Prop

30in KARMA letters with Karma International logo

Custom Bunny in Tuxedo Prop

6ft tall bunny in tuxedo designed for The Bunny Ball. Fur on bunny was textured with fuzzy material soft to touch.

Bunny Ball Lettering

16in THE BUNNY BALL lettering with sparkle face

Custom Easter Basket Prop

Easter Basket designed for groups to take photos behind. Jumbo candy props made as well.

Light Box

Custom Light Box with vinyl logo decal

Glow Balls

Glow balls made of colored party cups with Christmas lights made into a glowing sphere.

Jumbo Carrots

Custom jumbo carrots

Jumbo Bed

10ft x 13ft jumbo bed that was 5ft tall at the top of the mattress. Included custom headboard and quilt. Mattress was 4 queen size mattress fused together.

Jumbo Storybooks

Jumbo storybooks

EVENT PACKAGES

Silver Package (Day of service only)

- Pricing starts at $600

*Day of Hours On-Site: 10 hours*Day of Hours On-Site: 10 hours

You and your team have put in the time and effort into organizing the event but need someone the day of to manage the details and run the production. This is where you can hand over the event to a pro and enjoy the fruits of your labor.

One Lead Planner

One On-Site Walk Through (Scheduled Prior) to Discuss Event Logistics
Set-Up of Personal Décor *some restrictions apply.
Oversee Event Install
- Check Off Vendor Deliveries
- Direct All Vendors to Set-Up Locations Upon Arrival
- Assist Any Vendor in Need of Help
- Handle Any Issues That Arise While On-Site
- Point of Contact for Day of Questions

Event Management

Discuss Event Timeline in Detail
Review Seating arrangements
Line-Up & Coordinate Program/Slide Show/Presentation
Run Timeline [ensure everyone is where they are supposed to be when they are supposed to be]
Ensure Vendors Follow Through w/Contracted Services
Pack-Up Gifts, Personal Items & Décor, Help Load Vehicles *overtime charges may apply

Event Breakdown Management

Make Sure Everything Goes Back To The Right Person
Ensure Deadline is Met; to Avoid Potential Overtime Charges by Venue & Other Vendors
Hand Out Final Payments & Gratuities
*Additional Services Can Be Added To Customize Your Package

*Day of Hours On-Site: 10 hours (i.e., 3 hour set up, 5 hour production, 2 hours breaking down)

Gold Package (pARTIAL PLANNING & DAY OF SERVICE)

- Pricing Starts at $1,500

*Day of Hours On-Site: 10 hours

You need some help, but you’re not sure how much. You're busy with work and life, but are very creative and have lots of help from colleagues, family & friends. We meet with you, talk about your vision, and help create a design plan for you to follow. We provide you with vendor referrals matching your budget (we’ve seen them in action and know who’s good). You will take care of most of the details leading up to the event (we are available via phone & email to assist and guide along the way).

One Lead Planner and One Assistant Coordinator

One On-Site Walk Through (Scheduled Prior) to Discuss Event Logistics
Access to Preferred Vendors List & Applicable Discounts
Troubleshoot Event Details [ie: delivery/p-u times, site access times, parking, power, etc]
Set-Up of Personal Décor *some restrictions apply
Oversee Event Install
- Check Off Vendor Deliveries
- Direct All Vendors to Set-Up Locations Upon Arrival
- Assist Any Vendor in Need of Help
- Handle Any Issues That Arise While On-Site
- Point of Contact for Day of Questions
- Manage Pre-Production Timeline

Event Management

Discuss Event Timeline in Detail
Customize Timeline/Event Flow
Design Layout
Review Seating Arrangements
Create bar menu and provide suggested alcohol and mixers to purchase
Choreograph Entry/Exit of Key Persons
Line-Up & Coordinate Program/Slide Show/Presentation
Run Timeline [ensure everyone is where they are supposed to be when they are supposed to be]
Ensure Vendors Follow Through w/Contracted Services
Pack-Up Gifts, Personal Items & Décor, Help Load Vehicles *overtime charges may apply

Event Breakdown Management

Make Sure Everything Goes Back To The Right Person
Ensure Deadline is Met; to Avoid Potential Overtime Charges by Venue & Other Vendors.
Hand Out Final Payments & Gratuities
*Additional Services Can Be Added To Customize Your Package.

*Day of Hours On-Site: 10 hours (i.e., 3 hour set up, 5 hour production, 2 hours breaking down)

PLATINUM PACKAGe (FULL DESIGN, PLANNING, & DAY OF SERVICE)

Pricing Starts at $4,000

*Day of Hours On-Site: Unlimited

You are busy and have witnessed colleagues or friends spend thousands of dollars and HOURS planning an event. You have team but you want them to focus what they do best which is not event planning. You want to be involved but not responsible for the planning. You will come up with a vision and pass it off to somebody with experience. We work with you on everything – providing expert advice from locating your venue, managing your budget, vendor meetings, big and small event design, defining details, and creating personal décor on request. We take care of everything from vendor referrals and meetings, to scaled event diagrams, inspiration and design boards, budget management, guest list management, and transportation.

One Lead Planner and Two Assistant Coordinators

5 Pre-Planning Meetings Total (Can Purchase Additional Meetings)
Venue Selecting Process – Will help find your venue and go along to site walks
Create and Design Marketing Materials (Does not include Graphic Design)
On-Site Walk Through to Discuss Event Logistics·
Access to Preferred Vendors List & Applicable Discounts
Troubleshoot Event Details [ie: delivery/p-u times, site access times, parking, power, etc]
Provide Planning Tools – Budget Tracker, Payment Calendar, Timeline, Notes, etc.
Set-Up of Personal Décor *some restrictions apply
RSVP Tracking & Calls/Emails to guests in last month missing RSVP’s
Access to Display Items for Food, Dessert, and Beverage
Assist w/Projects IE: Programs, Invitations, Signs, Embellishments, crafts, etc.
Running of up to (4) Event or Personal Errands (ie: p/u or shop for décor, materials, desserts, etc.)
Returning of Items up to (2) Returns After Event IE: Rentals, or Personals etc.
Transportation & Hotel Reservation Help
Vendor Selections/Contract Negotiations /Sourcing Specialty Items & Rentals
Assist w/ up to (4) Projects IE: Programs, Cards, Signs, Embellishments, Crafts, etc.
Returning of Items up to (2) Returns After Event IE: Rentals, or Personals etc. Meet someone @ Site next day if needed
Oversee Event Install
- Check Off Vendor Deliveries
- Direct All Vendors to Set-Up Locations Upon Arrival
- Assist Any Vendor in Need of Help
- Handle Any Issues That Arise While On-Site
- Point of Contact for Day of Questions
- Manage Pre-Production Timeline

Event Management

Discuss Event Timeline in Detail
Customize Timeline/Event Flow
Design Layout
Create & Review Seating arrangements
Create bar menu and provide suggested alcohol and mixers to purchase
Choreograph Entry/Exit of Key Persons
Line-Up & Coordinate Program/Slide Show/Presentation
Run Timeline [ensure everyone is where they are supposed to be when they are supposed to be]
Ensure Vendors Follow Through w/Contracted Services
Pack-Up Gifts, Personal Items & Décor, Help Load Vehicles *overtime charges may apply

Event Breakdown Management

Make Sure Everything Goes Back To The Right Person
Ensure Deadline is Met; to Avoid Potential Overtime Charges by Venue & Other Vendors.
Hand Out Final Payments & Gratuities
Meet Someone at Site Next Day if Needed for Pick-up or Clean-up etc

Additional Services Can Be Added To Customize Your Package.